Gtd With Ko/pi

[daniel3000]

Hi guys,

I know about the articlehttp://www.kunstmusik.com/2006/08/25/gtd-with-korganizerpi
which describes an approach to use Paul Allen's "Getting things done" paradigm with KO/PI.
However, that approach is not entirely what I need, because it disregards the, IMHO very important, bucket approach of GTD.


Actually, GTD speaks about "buckets" (context lists for actions), categorized by situations, e.g. one list for telephone calls, one for Internet recherche actions, one for things to be one at the office, one for things to be done in the home garage, one to be done in the car or when driving around etc. etc.
I think this is a very good system. Having heard of it a year ago, I only learned the details today, and now I want to change my time management system according to GTD.

This it what I have planed (not entirely identical to the method outlined in the articel above):

If I create trees of todos (hierarchical structures of sub-todos), one tree should be one project, the sub-todos being the actions of the project.
The actions of that project, however, must go into different "buckets", dependent on the situation in which they can be acoomplished.
For the buckets I wanted to use KO/PI's categories ("GTD-Telephone", "GTD-Internet", "GTD-Home", "GTD-Office", ...)
So, when writing down the actions for a project, I write them down as sub-todos for one parent-todo (the project), and apply the categories according to where / in what situation I can accomplish the todos.
E.g. if I enter the action "Look up tax tables on Internet" for the project "Taxes", I will put it into the category or bucket "GTD-Internet".

Then I can use a filter in order to see all todos from all projects which can be done in the current situation.
E.g. if I sit in front of the computer, I can activate the filter "GTD-Internet" and KO/PI shows me all todos from all projects which I have thrown into the "GTD-Internet" bucket, i.e. all actions which can be done using the intenet.

KO/PI seems indeed to be a very good tool for it, having only one problem:
If I have a parent-todo of category "GTD-Project" and that has a sub-todo with category "GTD-Internet", activating the filter "GTD-Project" only shows the parents. That's OK. But when activating the filter "GTD-Internet", the "GTD-Internet"-Sub-Todos are NOT shown, because their parents do not belong to that category.
So a work-around (tested) would be to apply all "GTD-*" categories to the parents, but that means a lot of maintenance work when adding a GTD "bucket" or when creating a new project.


So the key question is:
Does anyone know of a solution to make sub-todos show up in filters which their parents do not apply to?

Or from the other point of view:
Does anyone know of a bucket-based GTD approach realizable with KO/PI?


Thanks a lot
daniel

[daniel3000]

hmm, one solution could be to leave the hierarchical todo structure alone and just use a flat structure, using another set of categories to denote the projects.

The project view could then be achieved by setting the project filter.
Bucket view by bucket filter.

But hierarchical order would be much nicer!

Any ideas?
daniel

[Chero]

I manage my gtd-projects that way (kind of).

My "project" todo has all bucket categories. When creating a new project, all I have to do is open a template that has all the categories in it ...
When adding buckets it means maintenance work indeed, but my feeling is that once you got the system going you don't add categories/buckets any more. You only do this the first days/weeks you are using it, after that all buckets exist.

Chero.

[MB Zaurus]

I haven't used GTD, but I've found that the strategies in "Time Managment for System Adminstrators" are terrific.

As a long-time KO/PI user, I wish that there were a few more features that would enhance time management:

[1] A way to assign duration values for "ToDo" items, without assigning a specif block of time. For
    example, "Task A" would be assigned "2 hours", rather than scheduled for a specific time.

[2] A scheduler mechanism, so that KO/PI can dynamically create a list of tasks, weighted by
    priority, to fit into a block of time.

    For example, for "ToDo" items in the category "Work", fit as many items as possible within
    an 8-hour weekday block of time, weighted by item priority.

I'm very interested in hearing any strategies to accomplish this kind of scheduling within KO/PI as it is.

I would be very happy to provide a free copy of Tom Limoncelli's excellent Time Management book to anyone who's interested in hacking KO/PI to add these features.

Thanks,

Mark

[daniel3000]

I manage my gtd-projects that way (kind of).

My "project" todo has all bucket categories. When creating a new project, all I have to do is open a template that has all the categories in it ...
When adding buckets it means maintenance work indeed, but my feeling is that once you got the system going you don't add categories/buckets any more. You only do this the first days/weeks you are using it, after that all buckets exist.

Chero.
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Ah yes, good idea to have a template which is just copied into a new project todo. That makes things easier.
Will try it that way.

Thank you
daniel